Take One More Step: A Simple Practice for Greater Efficiency

In corresponding with others, we often find ourselves in a constant stream of back-and-forth communications that could be easily avoided with one simple practice: taking one more step before asking for assistance or information.

This concept is straightforward but powerful. Instead of stopping at the point where you need input from someone else, take a moment to consider what additional information or action you could provide that would make the interaction more efficient. This extra step can save time, reduce frustration, and demonstrate respect for others’ time and attention.

Consider these common scenarios:

  • A team member sends a message: “Can you review the quarterly report when you have a chance?” Instead, they could take one more step and write: “Can you review the quarterly report? I’ve attached it here, and I particularly need your input on sections 3 and 4. If possible, I’d appreciate your feedback by Friday.”
  • Or in a social context, someone texts: “Are you free for coffee next week?” A more efficient approach would be: “Would you like to meet for coffee? I’m available Tuesday or Thursday between 9-11 AM at Sunshine Café downtown. Let me know which time works better for you.”

The “one more step” approach isn’t about doing someone else’s job or taking on extra work. Rather, it’s about providing context and eliminating unnecessary rounds of communication. When you take that extra step, you:

  • Save time for everyone involved
  • Demonstrate initiative and thoughtfulness
  • Allow others to respond more quickly and effectively
  • Reduce the likelihood of misunderstandings
  • Keep projects and plans moving forward more smoothly

This practice is particularly valuable in professional settings where time is at a premium. Instead of sending a meeting request with just a title, include an agenda and any relevant documents. Rather than asking if someone can help with a project, outline specifically what you need and when you need it.

The beauty of this approach lies in its simplicity and scalability. Whether you’re coordinating a major project or planning a casual get-together, taking one more step before reaching out can significantly streamline the process.

Consider making this a personal practice: Before sending any message asking for input or assistance, pause and ask yourself, “What additional information could I provide that would make it easier for the other person to help me?” That one extra step could be the difference between a quick resolution and a drawn-out exchange of messages.

In an era where everyone’s time and attention are increasingly precious resources, taking one more step isn’t just about efficiency—it’s about respect. It shows that you value others’ time as much as your own and are willing to put in the extra effort to make interactions smoother for everyone involved.

Happy Networking!

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